Talent Acquisition Program Manager

Position Title:

Department:

Job Description:

General Description:

The Program Manager, Talent Acquisition serves as a strategic and operational partner in advancing enterprise-wide recruitment initiatives that fuel OU Health’s workforce strategy. This role leads the design, implementation, and execution of programs and processes that strengthen OU Health’s ability to attract, engage, and hire top talent. The Program Manager ensures alignment between system-wide workforce goals, Talent Acquisition priorities, and OU Health’s mission to lead healthcare transformation as Oklahoma’s flagship academic health system. Responsibilities include coordinating large-scale hiring programs, driving process improvement, managing recruitment analytics and dashboards, and fostering strategic partnerships that enhance recruitment efficiency, candidate experience, and workforce readiness across all service lines. This position requires a strong blend of project management expertise, operational excellence, and the ability to collaborate effectively across teams and initiatives.

Essential Responsibilities: The Responsibilities listed in this section are core to the position. The Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. 

• Lead the design, implementation, and management of high-impact programs that advance OU Health’s enterprise Talent Acquisition strategy.

• Translate workforce goals and system priorities into actionable recruitment initiatives and project plans.

• Serve as a strategic partner to the TA leadership team by operationalizing OU Health’s workforce strategies and ensuring alignment with organizational goals.

• Develop, standardize, and maintain Talent Acquisition processes, workflows, and standard operating procedures (SOPs) that drive efficiency, compliance, and consistency across the enterprise.

• Identify opportunities to streamline the candidate lifecycle from requisition to onboarding through process redesign and technology optimization.

• Partner with the HCMS team to implement tools and automations that improve recruiter productivity and hiring outcomes.

• Ensure all processes uphold OU Health’s values and commitments to inclusion, integrity, and continuous learning.

• Own and manage recruitment dashboards and analytics, providing insight into key metrics such as vacancy rates, time-to-fill, quality of hire, and offer acceptance.

• Monitor and report on performance trends, risks, and opportunities to TA Senior Leadership.

• Collaborate with HCMS to ensure data integrity, consistency, and a single source of truth for workforce reporting.

• Present data-driven recommendations to inform decision-making and enhance accountability across teams.

• Coordinate and oversee large-scale hiring programs, including workforce fairs, systemwide hiring events, and specialty recruitment campaigns.

• Support enterprise onboarding and orientation programs in collaboration with the Talent Development and Organizational Effectiveness.

• Partner with Marketing & Communications to design and execute talent brand campaigns that attract high-quality candidates.

• Manage relationships with vendors, external recruiters, and educational partners to support recruitment pipelines for critical and hard-to-fill roles.

• Maintain governance over Talent Acquisition policies, service level agreements (SLAs), and program documentation.

• Ensure adherence to legal, regulatory, and organizational compliance standards in all hiring activities.

• Develop and monitor key performance indicators (KPIs) and dashboards to track progress and impact of departmental strategies.

• Support development and continuous improvement of all departmental programs.

• Partner with colleagues across Talent Development, Organizational Effectiveness and Culture, Talent Acquisition and Workforce Development, Belonging and Inclusion, and other departments to drive consistency and collaboration.

• Maintain a proactive, system-thinking mindset to support a culture of agility, excellence, and continuous improvement.

General Responsibilities:

• Performs other duties as assigned.

Minimum Qualifications:

Education: Bachelor’s degree required. Bachelor’s degree in Human Resources, Organizational Development, Business Administration, Education, or Healthcare Administration preferred. Master’s Degree Preferred.

Experience: 5+ years in Human Resources, Talent Acquisition, Talent Management, Education or related field.

Licensure/Certifications/Registrations: SHRM-SCP, SHRM-CP, PHR or other approved relevant certification at the time of hire or attainment within 12 months of hire.

Knowledge, Skills, and Abilities:

• In-depth understanding of talent acquisition strategies, operations, and workforce planning within a large, complex, or healthcare organization.

• Strong working knowledge of project and program management methodologies, including planning, execution, and change management.

• Familiarity with HR systems (Workday or similar), applicant tracking systems (ATS), and recruitment marketing tools.

• Knowledge of recruitment analytics and performance metrics, including vacancy rate, time-to-fill, and quality of hire.

• Understanding of employment law, compliance, and best practices in fair hiring, equity, and inclusion.

• Awareness of organizational development and workforce pipeline strategies that connect recruitment with long-term talent readiness.

• Proven ability to manage multiple initiatives simultaneously, establish clear timelines, and deliver results on schedule.

• Strong analytical and reporting skills; ability to interpret data and present insights that inform strategic decisions.

• Exceptional written and verbal communication skills; able to craft clear, persuasive messaging for leaders, recruiters, and stakeholders.

• Skilled at building relationships across diverse teams, fostering trust, and aligning stakeholders to common goals.

• Adept at assessing current-state processes, identifying inefficiencies, and driving system-wide improvements.

• Advanced proficiency in Microsoft Excel, PowerPoint, and project management software; comfort navigating HR technology platforms.

• Demonstrated ability to anticipate challenges, analyze root causes, and develop actionable solutions that support operational excellence.

• Able to deliver clear and engaging presentations to all levels of employees.

• Proven ability to lead multiple complex initiatives from planning to execution, with a high degree of organization and attention to detail.

• Able to see the big picture, connect dots across functional areas, and prioritize efforts that align with enterprise goals.

• Ability to think strategically while executing tactically in a fast-paced and evolving environment.

• Ability to work autonomously and manage competing priorities across multiple departments and leaders.

• Ability to influence without direct authority, fostering collaboration among senior leaders, recruiters, and operational teams.

• Ability to handle sensitive information with discretion and maintain a high level of confidentiality and professionalism.

• Commitment to OU Health’s values of Patients First, Integrity, Teamwork, Inclusion, Learning, and Relentless Excellence.

• Exceptional written, verbal, and visual communication skills.

• Skilled in building relationships across functions, levels, and external vendors.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Current OU Health Employees - Please click

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.