Administrative Director, Capital Equipment

Position Title:

Department:

Job Description:

General Description:

The position of Administrative Director, Capital Equipment is responsible for leading a team that is accountable for managing the capital equipment intake, execution, and negotiation processes for OU Health.  This position will also be responsible for working with senior leadership on developing a committee to manage capital equipment decisions and strategies for the health system.

Essential Responsibilities:

Responsibilities listed in this section are core to the position.  Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. 

• Partner with senior OU Health leadership to develop a process for capital equipment planning intake, management, decision making, and communication.
• Facilitate Capital Equipment Core Group and work closely with the Core Group chair to align on the strategy and content.
• Develop and manage a process for emergency capital equipment to flow through the Capital Equipment Core Group.
• Implement equipment standardization strategies to increase value and allow for strategic equipment bulk purchases throughout each fiscal year.
• Work closely with Category Managers and Contract Specialist in supply chain to align capital equipment decisions to supply agreements as needed.
• Enhance the current OU Health capital equipment policy to better align with system level decision making and speed to value.
• Lead strategic negotiations with suppliers to drive value and cost savings for OU Health.
• Collaborate with Finance to develop a process to optimize capital equipment cash flow in order to maximize value and improve financial stewardship.
• Collaborate with the Capital Buyer to support the execution plan developed by the Capital Equipment Core Group and other capital equipment needs.  
• Evaluate capital equipment procurement options to provide a recommendation to the Capital Equipment Core Group as needed.
• Collaborate with finance and stakeholders to develop financial evaluation models for capital equipment acquisitions. 
• Lead standardization and contract consolidation initiatives for OU Health.
• Create strategic alliances with suppliers to leverage volume and optimize total cost.
• Monitors markets to understand changes and equipment introductions to ensure contract portfolio remains relevant to market conditions.
• Interviews, hires, conduct performance evaluations, trains and attends to personnel issues with staff under his/her area of responsibility.
• Demonstrate the ability within a team assignment to take a lead role in interpreting and applying resolution techniques; management of diversity in the workplace; effective communication and active listening skills, consensus-building and problem resolution practices in order to achieve team goals.
• Provide leadership and guidance to ensure that supply chain activities are cost effective, create value, and meet customer expectations.
• Utilize tools and industry knowledge to run capital equipment benchmarking analysis to validate competitive proposals.
• Collaborate with stakeholders to develop and maintain an active capital equipment inventory for the entire health system.
• Provide leadership to develop and mature the capital equipment planning process.
• Lead, direct and motivate diverse workers within a team-based assignment; effectively manage change in the workplace.
• Represent organization at national level by attending and speaking at appropriate conferences and networking with other leaders in the field
• Make recommendations to leadership and develop a long-term strategy regarding capital equipment service agreements across OU Healt

General Responsibilities:

• Performs other duties as assigned

Minimum Qualifications:

Education: Bachelor’s degree required.  Technical or Business-related Bachelor’s degree field preferred. Master’s degree preferred.

Experience: 5 to 7 years of progressive leadership experience required, including at least 2 or more years in supply chain management or supply chain project management role required. Prefer 4 or more years of experience in Supply Chain. 

Licensure/Certifications/Registrations Required:  None required.  Certified Materials & Resource Professional (CMRP) through American Hospital Association preferred.  Lean/Six Sigma or similar process improvement program is preferred.

Knowledge, Skills and Abilities:

• Knowledge of capital equipment depreciation and amortization.
• Experience working with suppliers on consumable commitment, lease, and rental contracts for capital equipment.
• Experience using metrics to drive decisions and working with external vendors.
• Demonstrated working knowledge of Supply Chain functional area.
• Demonstrated business understanding and ability to balance people/ organizational decisions with business considerations
• Strong attention to detail and outstanding analytical skills
• Demonstrated planning and project management skills
• Demonstrated ability to build and maintain strong, effective working relationships with a variety internal and external stakeholders
• Guides individuals and groups toward desired outcomes, setting high performance standards and delivering leading quality services
• Ability to maintain integrity and trust among leadership and staff.
• Proven ability to manage a team of professionals and lead a departmental function.
• Must be a strategic thinker, self-motivated and have excellent problem solving and project management skills.
• Proven ability to solve complex problems effectively and manage multiple high priority deliverables.
• Organization–proactively prioritize needs and effectively manages resources.
• Ability to foster vendor relationships that will drive toward a successful partnership
• Proven skills in communicating with all levels of organizational leadership
• Strong leadership, facilitation, interpersonal, and communication skills with the ability to lead successful teams of individuals, motivate project participants, and communicate effectively at all levels across the system.
• Able to rapidly summarize information and present to others.
• Proficient with the use of Microsoft Office tools and Supply Chain analytics.

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.